A Brief Guide to OCRS

What is OCRS and why was OCRS introduced by VOSA?

OCRS is a mechanism used to calculate the likelihood of an operator being non-compliant. OCRS is not a rating system; OCRS informs VOSA examiners of the probability of an Operator being compliant or Non-Compliant. OCRS was introduced to try to ensure that effective targeting is carried out, by targeting non-compliant operators more effectively as well as reducing the number of compliant vehicles that are stopped.

  • How do I achieve and then maintain a green OCRS Score?

    The bottom line is that the onus is on an operator to maintain suitable systems to ensure that vehicles are always maintained to a high standard, and that any relevant legislation in force is adhered to. You need to ensure that any failures at test and prohibitions issued are investigated.

    VOSA and your local ATF are willing to assist you by providing advice and information that will help to identify potential problem areas. Knowledge is a key weapon in the drive to improve standards and if you know what you are being assessed on, then you will find it easier to improve your position. Below are some suggestions that you might find useful:

    • Obtain your OCRS scores
    • Track progress of your scores and obtain supporting reports
    • Set performance improvement targets
  • Will fixed penalties count towards OCRS?

    Fixed penalties will be included as part of the traffic score. At the moment prosecution data resulting from court cases presented by VOSA’s Prosecution & Legal Services is included in the Traffic scores. This will continue but it is expected that the majority of cases will be dealt with by fixed penalties, and prosecution cases will be a small percentage of the total.

  • What is OCRS and why was OCRS introduced by VOSA?

    OCRS is a mechanism used to calculate the likelihood of an operator being non-compliant. OCRS is not a rating system; OCRS informs VOSA examiners of the probability of an Operator being compliant or Non-Compliant. OCRS was introduced to try to ensure that effective targeting is carried out, by targeting non-compliant operators more effectively as well as reducing the number of compliant vehicles that are stopped.

  • How will OCRS be used by VOSA?

    Primarily OCRS will be used by VOSA examiners to identify which vehicles should be examined. Those operators with higher risk scores being more likely to be inspected than those with lower risk scores.

    VOSA may also use the data to prioritise investigations of those operators most likely to be operating outside the law.

  • What are the benefits of OCRS to me as an operator?

    OCRS is a fair system as it treats all operators in the same way. There is an incentive for operators to either maintain standards or make improvements to procedures. Operators who have a red or amber score are more likely to be targeted than those with a green score. However, this does not mean that operators with a green score will never be subject to checks. It does mean, though, that these operators are unlikely to be targeted on the basis of their OCRS score. Therefore operators that achieve and maintain a good standard are likely to be stopped less often.

  • Are trailers counted towards my OCRS Score?

    Trailer details are not allocated to operators at the annual test because of the difficulty in allocating trailers to operators. However, any prohibitions that are issued at the roadside are included and allocated to the vehicle drawing the trailer.

  • What is the Roadworthiness score made up of?

    The Roadworthiness score is based on the condition of vehicles. There are two distinct areas that contribute to the score vehicle tests and vehicle encounters. The vehicle tests only include the First Tests and subsequent Annual Tests. Other types of testing such as Retests and Voluntary Checks are excluded. Vehicle encounters consist of Fleet Check Inspections carried out at operator premises and Roadside Inspections carried out at various check sites. PSV Testing data is not included when calculating a PSV Roadworthiness OCRS.

  • Will vehicle defects/offences in relation to my light goods vehicles or those vehicles exempt from operator licensing be included in my OCRS score?

    No the Score is based only on vehicles specified on an operators licence.

  • Why is PSV test data excluded from an OCRS Score?

    PSV OCRS does not include test results as licence discs are not operator specific therefore we cannot tie a test result to a specific operator.

The bands are GREEN, for operators considered low risk, AMBER, for operators considered medium risk and RED for operators considered high risk. The threshold levels for each band can be different for the roadworthiness score and the traffic score. An operator can also have no score for either or both categories of measurement and will now fall into a GREY band.

Recording period from 2 years to 3 years

OCRS incorporate a rolling 2 year data set. This change to a rolling 3 year set of data. This change is designed to give VOSA a more robust dataset on which to base the operators risk scoring. It will also help reduce the number of operators who currently have a predictive score as more years' worth of data is being used.

OCRS scoring is based on a rolling 3 year period and is re-calculated weekly, so there is potential for your scores to change frequently.

The following threshold bands are set for 2012/13:

OCRS Band Roadworthiness Traffic Enforcement
GREEN up to 10 defect points up to 5 offence points
AMBER from 10 - 25 defect points from 5 to 30 offence points
RED over 25 defect points over 30 offence points

There are two reports that support the ocrs scores the vehicles test history (Maintenance) report, which details test results and failure items and a Vehicle Encounter rethat details roadside and fleet check encounters and any defects/offences found.

  • If one of my drivers is prosecuted by VOSA will it impact on my OCRS score?

    Yes both driver and operator prosecutions will have an impact on an operators’ score ,operator will receive a set number of points for a prosecution (500 points at the time of launchthen an additional number of points for each offence they are prosecuted for. However the number of points for each offence may be different for a driver’s offence (50 points at the time of launch) compared to an operator offence (100 points at the time of launch). In either case however the operator will be triggered into Red for a period of time as a result of the prosecution.

  • Will operators have an OCRS score for each operator’s licence that they hold?

    OCRS scores are calculated per operators licence, therefore you will have 2 scores (OCRS Roadworthiness and OCRS Traffic) for each individual current operators licence that you hold. This will enable you to identify if there are specific problems with one licence that you hold.

  • Will operators have an OCRS score for each operator’s licence that they hold?

    OCRS scores are calculated per operators licence, therefore you will have 2 scores (OCRS Roadworthiness and OCRS Traffic) for each individual current operators licence that you hold. This will enable you to identify if there are specific problems with one licence that you hold.

  • What points are attributed for Roadworthiness Defects?

    Parameter Description Points
    Cat 1 Defect (Immediate Prohibition for Tyres, Brakes and Steering defects) 200
    Cat 2 Defect (Immediate Prohibition for all other defects) 100
    Cat 3 Defect (Delayed Prohibition for Tyres, Brakes and Steering defects) 50
    Cat 4 Defect (Delayed Prohibition for all other defects) 25
    Cat 1 S Marked Defect (Immediate Prohibition for Tyres, Brakes and Steering defects) 400
    Cat 2 S Marked Defect (Immediate Prohibition for all other defects) 200
    Cat 3 S Marked Defect (Delayed Prohibition for Tyres, Brakes and Steering defects) 100
    Cat 4 S Marked Defect (Delayed Prohibition for all other defects) 50
    Annual Test failure for Tyres, Brakes, Steering defects 50
    Annual Test failure for all other defects 25
  • Would mounting an appeal have a positive effect on OCRS or is it not considered?

    An appeal against the issue of a prohibition is only likely to succeed if there is a good case for the decision to be reversed. A pending appeal will not have any effect until the appeal has been accepted. If operators think that incorrect details are shown against their operator’s license they should discuss this with your local VOSA area office or phone the VOSA national number to report the issue.

  • If a prohibition is rescinded after an appeal is it then ignored for the purposes of OCRS?

    If a prohibition is rescinded after an appeal any defect items found will be removed and therefore excluded from the OCRS score. If the encounter is then classed as a clear encounter then this will have a positive effect on the total score.

Other

Vehicle Encounter Reports and Vehicle Test History (maintenance) reports are also available via this service. PSV operators can only see their maintenance history reports if they have a PFA (Pre Funded Account)

www.businesslink.gov.uk/OCRS-Access-AppForm

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